Where do original case documents go?

Where do original case documents go?

• A. Originals go into a separate folder.
• B. Originals go into the case folder.
• C. Originals are stored offsite.
• D. Originals are destroyed after use.

Answer: (A)

Original documents must be kept in a separate folder to preserve their integrity and ensure a clear, auditable record. Keeping originals apart from working copies prevents accidental alterations, mix-ups, or loss, and makes it easy to locate the authoritative version when needed for review, disclosure, or court. Storing originals in the case folder would risk mixing versions and complicating access to the authentic document. While offsite storage can be part of a long-term retention plan, it can impede timely access for active cases. Destroying originals after use would erase essential records and violate preservation requirements.

Original documents must be kept in a separate folder to preserve their integrity and ensure a clear, auditable record. Keeping originals apart from working copies prevents accidental alterations, mix-ups, or loss, and makes it easy to locate the authoritative version when needed for review, disclosure, or court. Storing originals in the case folder would risk mixing versions and complicating access to the authentic document. While offsite storage can be part of a long-term retention plan, it can impede timely access for active cases. Destroying originals after use would erase essential records and violate preservation requirements.